Event Speaker Logistics

Company Description

Speaker Management supports global event organisers to seamless onboard their Conference Speakers, stage production, pre event and onsite

About Us:

We are a close-knit, collaborative team who work together seamlessly to deliver the conference Speakers onboarding at exceptional events. We value independence, flexibility, and the ability to adapt in a dynamic environment. If you're looking for a role where you can be a key part of a supportive team while managing speaker relations for large scale international events, then we’d love to meet you!

Role Overview:

Event Speaker logistics plays a key role in coordinating and supporting the speaker process for our clients events. This includes onboarding speakers, ensuring all required assets are received, providing website support, handling administrative tasks, providing reports. Once the basics are mastered then progressing to speaker and client support.

Best suited for the detail-oriented, IT savvy, with a proactive approach to tasks.

This role is probably described as entry to mid level, at a entrepreneurial , well established company, where each person makes a huge difference.

Key Responsibilities:

• Manage the onboarding process for speakers, ensuring they receive all necessary information and guidance.
• Collect and organize speaker assets, including bios, photos, presentations, and other event materials.
• Maintain communication with speakers, chasing up missing assets and providing any support needed for their participation.
• Ensure speaker information is up to date on event websites and other relevant platforms.
• Reply in a timely manner to email and Speaker queries
• Assist with administrative tasks such as preparing speaker briefings and tracking speaker confirmations, including creating and formatting reports using Excel and Word.
• Support the content team by ensuring speakers have everything they need to deliver their sessions successfully, ensuring deadlines are met.

Requirements:

• Previous experience or knowledge in speaker management or event coordination is preferred.
• Strong proficiency in Microsoft Excel and Word for managing speaker data and documents, and overall in all areas IT.
• Excellent organizational skills and attention to detail, especially when handling speaker information.
• A love for great process, systems and continuous improvement 
• Ability to work independently and manage multiple tasks simultaneously.
• IT efficiency and familiarity with event management tools or platforms.
• A proactive and flexible approach to problem-solving in a fast-paced environment.

Why Join Us?

• Flexible working hours and the ability to work from anywhere.
• A close and collaborative team environment.
• Independence in your role with the support of a dynamic team.
• Opportunity to gain valuable experience in speaker management and contribute to high-profile events.

How to Apply:

If you are a proactive, tech-savvy individual with a passion for ( or wish to) working in live events, going that extra mile with the drive to succeed in a flexible remote environment, we want to hear from you!

Please send your resume and a brief cover letter outlining why you're a great fit for the role.