Senior Executive Assistant

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Ascension. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Details

• Department: Ascension Foundation
• Schedule: Full Time, Days
• Location: Remote
• Salary: $66,809.80 - $90,396.80 (per year)

Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer. Responsibilities The Senior Executive Assistant reports directly to the Associate Vice President of Strategic Operations and Grants Strategy and plays a pivotal role as a strategic partner to the Ascension Foundation. The Sr. Executive Assistant supports the four executive leaders of the Ascension Foundation and provides comprehensive support including acquiring a nuanced understanding of all of our strategic priorities and helping to maximize our time/attention/ schedules for greatest team impact. This role manages foundation priorities, communications, and workflows, while coordinating board and leadership activities with discretion and precision. In addition to overseeing calendars, meetings, and travel logistics, the Sr. Executive Assistant leads the design and improvement of administrative systems, policies, and processes to enhance efficiency across the foundation. This role builds trusting relationships between the foundation, its board members, donors, and external partners. The ideal candidate exercises sound judgment, adapts seamlessly in a fast-paced environment, and contributes meaningfully to advancing the foundation’s strategic priorities and goals. Core Responsibilities

• Serve as the primary liaison for internal and external stakeholders on matters related to the executive team, managing communications, priorities, and workflows with the judgement of a chief of staff
• Coordinate board and executive communications, ensuring compliance with corporate policies and facilitating effective information flow between executives, board members, and key partners.
• Manage executive calendars, travel logistics for executives, board members, and donors, meeting preparation, and follow-up, including agenda design, material development, hybrid/virtual logistics, note-taking, and expense reporting.
• Provide high-level support for executive presentations, strategic initiatives, special projects, event planning, and project tracking.
• Draft, review, and edit correspondence, memos, reports, and standard communication templates, ensuring accuracy and consistency.
• Design, implement, and improve administrative processes, systems, and policies to enhance efficiency, ensure compliance, and align administrative strategies with organizational goals.
• Oversee office operations, facilities, equipment, vendor relationships, and procurement activities to ensure a safe, functional, and well-supported environment.
• Maintain accurate records and file management systems (physical and digital), ensuring proper archival and compliance with retention policies.
• Support donor and grantee relations by fielding phone calls and sensitive correspondence, acknowledgements, and grant-related administrative tasks.
• Exercise sound judgment in prioritizing tasks, resolving issues independently, and maintaining strict confidentiality with sensitive information.
• Build and maintain trusted relationships with executives, staff, board members, and external partners to foster a collaborative, service-oriented environment.
• Perform additional duties and projects as assigned.

Requirements Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education OR experience,if applicable.

Additional Preferences

• Bachelor’s degree strongly preferred.
• 5–7 years of relevant experience supporting senior executives, ideally in both high paced corporate environments as well as nonprofit or mission-driven environments.
• Strong written and verbal communication skills; excellent proofreading and editing capabilities.
• Proficiency in Google Workspace and virtual collaboration tools; familiarity with travel and expense systems (e.g., CWT).
• Highly organized, detail-oriented, and capable of managing multiple priorities under tight deadlines.
• Demonstrated emotional intelligence, adaptability, and comfort with ambiguity.
• Proven ability to take initiative, synthesize complex information, and develop solutions independently.
• Commitment to the mission of Ascension and the Ascension Foundation, with a service-minded and equity-driven mindset.

Key Attributes Excellent written and verbal communication skills, adept with digital tools (especially calendar/email management, video conferencing, virtual meeting platform tools and cloud collaboration platforms like Google Workspace. Strong executive support capabilities with a track record of juggling multiple priorities in a complex, fast-paced environment, while meeting deadlines; ability to synthesize complex information into clear actions, collaborative spirit and the ability to work effectively across teams; proficiency in digital organizing tools including Google Workspace; passion for equity, community impact, comfortable with both strategy and creativity. Strong proofreading skill is required. Self-directed and resourceful, with the ability to anticipate needs and take proactive action. Strong analytical and problem-solving skills; able to assess office procedures and recommend improvements. Why Join Our Team Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters. Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states. Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you. Equal Employment Opportunity Employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf) poster. As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension. Pay Non-Discrimination Notice (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf) Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. E-Verify Statement This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. E-Verify (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf) If you have questions about this posting, please contact support@lensa.com