Project Coordinator

This role is fully remote

Are you someone who thrives on organization, consistency, and follow-through? We’re looking for a Project Coordinator to play a key role in keeping projects and campaigns on track. About 75% of your work will focus on coordinating tasks, timelines, and deliverables, while 25% will involve providing executive assistant support to the CEO. If you enjoy creating order, supporting others, and ensuring details don’t slip through the cracks, this role will give you the chance to make a steady impact every day.

_This role is 75% project coordination (tracking campaigns, events, tasks, and deadlines) and 25% executive assistant support for the CEO_H&H Talent Solutions is a fractional recruiter and talent acquisition provider posting on behalf of our client Agile Partnering below:

Entry Level - Project Coordination (with Executive Support)

Full-Time | Remote | $60,000-75,000

Agile Partnering is seeking a proactive, highly organized, entry-level Project Coordinator to join our fully remote team. This role is ideal for someone with strong project management experience who thrives in fast-paced environments. You'll lead the charge on keeping company initiatives moving by bringing structure, clarity, project management skills and momentum to our execution while also providing light executive support to our CEO.

We’ve partnered with Tobe Hester at H&H Talent Solutions to lead this search. If selected for next steps, you’ll be interacting directly with him. He and his team are working to set up Zoom interviews for the CEO this week.

Note: If shortlisted, you’ll be asked to complete a brief 20–25 minute online assessment through Criteria Corp. We believe strongly in the power of data-informed hiring and connecting people to work they are naturally aligned with.

About Agile Partnering

Agile Partnering is an Inc. 5000 company that helps staffing firms in the U.S. and U.K. scale faster and with less stress. Our niche suite of back-office and funding solutions empowers agencies to grow without operational bottlenecks.

We are a mission-driven, fast-moving team committed to our values: Serve. Compete. Create. We work with radical candor, ownership, and what we call a Spirit of Adventure.

What You’ll Be DoingProject Coordination (75%)

• Coordinate timelines, track deliverables, and maintain visibility across multiple concurrent marketing and other initiatives
• Use project management tools such as Asana, Notion, ClickUp, and Trello to assign tasks, manage deadlines, and hold contributors accountable
• Manage content calendars, campaign schedules, and digital asset repositories with tools like Google Drive, Airtable, or Notion
• Use Canva, Loom, and Google Workspace (Docs, Slides, Sheets) to prepare internal and external materials
• Sales Enablement and support: Coordinate calendars, manage CRM follow-ups.
• Support cross-functional marketing efforts, liaising with vendors, freelancers, and internal team members to keep everything on track
• Help manage light campaign data tracking via Google Analytics, HubSpot, Ubersuggest, and SEMRushExecutive Support (25%)

• Proactively manage the CEO’s Calendar and Gmail, helping prioritize time and reduce administrative burden
• Prepare agendas, talking points, and background docs ahead of key meetings using Google Docs, Notion, and Dropbox Paper
• Coordinate internal communication and status reporting using Slack, Zoom, and Loom
• Process call recordings with AI assistance, and manage post-call workflow.
• Pull basic reports, summarize progress, and generate project update briefings.
• Handle NDA/document follow-up with tools like DocuSign, HelloSign, and Dropbox Sign
• Monitor task and commitment lists to ensure the CEO stays focused on top priorities

You’ll Thrive In This Role If You:

• Are a recent college grad with a High GPA (Summa's and Magna's to the front)
• Are an ambitious, competitive-high performer
• Have 1+ year of experience in project management or relevant internships
• Have a Bachelor's Degree - High GPA
• Have grit, resilience, and an open-mindset
• Are confident owning the timeline, workflow, and execution across multiple marketing and project campaigns
• Write "details matter" at the bottom of your resume or separate cover letter (your choice)
• Have excellent written communication and can adapt to executive tone and brand voice
• Are a proactive professional bringing new creative ideas to the table
• Are tech-savvy, resourceful, and quick to learn new platforms
• Are methodical, detailed oriented, and enjoy attention to detail
• Thrive in a fast-moving, remote-first environment with minimal oversight

Preferred Location & Compensation

• Remote position, working East Coast hours
• Compensation: $60,000-75,000