Part-Time Chief of Staff / Executive Assistant (Remote)

About Functional Neuro Health

We’re a dynamic, fast-growing online (primary) & in-person education business at the intersection of neuroscience, psychology, business, and self-development. Our mission is to empower health practitioners and coaches to step into their full clinical and leadership potential. If you’re passionate about high-impact learning, health & fitness, and supporting a game-changing organisation, read on.

The Role

As Chief of Staff / Executive Assistant, you’ll be the right hand to the Founder—triaging communications, building systems, and ensuring our student community thrives. This is a part-time/contract, remote role (Melbourne hours) with potential in-person event support.

Key Responsibilities

• Email & Inbox Triage: Prioritise and filter incoming messages; draft/schedule responses
• SOP Creation & Process Documentation: Build and maintain clear Standard Operating Procedures in Notion/Google Docs
• Student Support & Community Care: Track enquiries, escalation, and resolution workflows
• Event & Project Management: Coordinate virtual & occasional in-person workshops, retreats, and launches
• Data Entry & Reporting: Manage Stripe transactions, update Google Sheets, prepare summary reports

You Bring

• Experience: 2-5+ years in executive support, operations, or project management—bonus if you’ve worked in online education or health-practitioner space
• Tech Savvy: Comfortable (or quick to learn) Kajabi/GoHighLevel, Notion, Google Workspace, Loom, Stripe
• Proactive & Adaptable: You spot problems early, solve them with minimal direction, and pivot as priorities shift
• High EQ & Integrity: Calm under pressure, empathetic communicator, discreet with sensitive information
• Health & Fitness Enthusiast: You live a wellness-focused life and align with our mission to elevate practitioner business and overall lives

What You’ll Gain

• Competitive Compensation: Negotiable rates + performance bonuses
• Professional Development: Complimentary access to all Functional Neuro Health programs and ongoing training in your role
• Growth Path: Opportunity to shape and scale your role as we expand. You will be give a wide birth to show your magic
• Culture & Impact: Become part of a visionary team transforming how practitioners work in the clinic, grow their business and build a life of true freedom.

How to Apply

1. Connect & DM this post with your LinkedIn profile.
2. Email your résumé and a brief cover letter to nick@functionalneurohealth.com with subject line “Chief of Staff Application – [Your Name]”.
3. In your cover letter, please share:

• One example of how you have improved or created an SOP that improved efficiency or profit.
• How you approach dealing with difficult clients who need more care
• Why you’re drawn to Functional Neuro Health’s mission

Applications close 20th of May, 2025. We can’t wait to meet our next indispensable team member!