Administrative Assistant

Role: Administrative AssistantDuration: 6 Months with possibility of extensionLocation: Remote, UKPharmaceutical/FMCG experience is good to have.Key Deliverables or Milestones:

• (Diary management for Head of TO and Head of Delivery - organising internal and external meetings across multiple time zones.

• Management of purchase orders, supplier contracts and invoices, tracking spend and liaising with Procurement and Legal to ensure compliance.

• Managing the Transformation Office mailbox and fielding queries.

• Managing the onboarding of new colleagues and contractors, liaising with HR and IT to ensure a seamless joining process.

• Co-ordinating travel plans and processing all expenses, ensuring adherence to company policies and deadlines.

• Providing project support to the wider team with sending communications, meeting invites and co-ordinating information.

• Point person for the Business Liaison role for Records Information Management (RIM) in the TO dept.

Skills

• Microsoft 365.

• Ariba Guided Buying.

• Concur travel and expenses.

Experience

• At least 5 years’ experience working in a global organisation at a senior level and working across different time zones.

• Sensitive to different cultures.

• Able to cope in a fast moving, ever evolving environment.

• Having worked in a Pharma company an advantage.

• Problem solving skills.