Human Resources Recruitment Associate

Contract type: VolunteerApplication Deadline: 18 May 2025Duration: 12 monthsWho we are & What do we believe?

Arcadia is a non-profit, international non-governmental organization with a global presence, comprising 238 members from all seven continents. Founded and headquartered in Geneva, Switzerland, Arcadia is dedicated to two core missions:

Our primary mission is to make university-level education accessible to everyone, irrespective of financial, social, geographical, or political barriers. We strive for academic excellence and aim to diminish the limitations to education, ensuring that high-quality education is available to all. Our secondary mission is to foster a global appreciation and support for art. By addressing contemporary global issues through art in our exhibitions, and highlighting significant art events worldwide, we aim to cultivate a deep-seated art consciousness. Our goal is to inspire a greater appreciation for art in the modern world.

At Arcadia, our academic team consists of over 70 international researchers who contribute to Higher Education-level academic articles across a myriad of disciplines. Our commitment to sharing knowledge without any charges or subscriptions ensures that everyone, everywhere, can benefit from our collective expertise. We believe in the transformative power of education and art to create a better, more enlightened world, a modern utopia.

Wherever you are, whoever you are !

We believe that the internet is one of the greatest resources humanity has achieved, giving us the opportunity to exceed our physical boundaries. Arcadia welcomes all; regardless of gender, ethnicity, and age. We embrace diversity and as an international NGO with more than 79 different nationalities, our aim is to support diversity within our teams and allow people all around the world to have the opportunity to join and contribute and grow in their fields of interest.

About the Position

Arcadia is seeking a detail-oriented and highly capable Human Resources Recruitment Associate to support the recruitment team in identifying and securing top-tier talent for the organization. This critical role is key in executing Arcadia’s recruitment strategy, ensuring that hiring processes are conducted with professionalism, efficiency, and alignment with organizational goals. The Recruitment Associate will work closely with the Recruitment Officer and HR Consultants, who serve as advisors, to implement best-in-class recruitment methodologies and uphold the highest standards of evaluation and selection. In this role, you will take ownership of managing job postings every Monday, conducting comprehensive candidate screenings throughout the week, and ensuring all candidate assessments are finalized and integrated into recruitment metrics by the end of the week. You will also play a key role in the interview process, participating in bi-weekly interviews and evaluating prospective candidates with the highest level of professionalism. As a key member of this specialized recruitment team, you will contribute to shaping the talent pipeline, supporting Arcadia’s continued growth and excellence. Additionally, you will report directly to the Recruitment Manager, providing regular updates and insights on recruitment activities.

This role offers an exceptional opportunity to be part of a world-class recruitment function within a leading international organization at the forefront of academia and art. We are looking for an individual who combines technical expertise, a strong understanding of talent acquisition, and a passion for identifying outstanding talent to drive organizational success. The Recruitment Specialist will play a crucial role in enhancing Arcadia’s recruitment strategies and ensuring its hiring processes continue to set benchmarks for quality and impact.

Does your profile not align with the specified requirements?

At Arcadia, we are dedicated to fostering opportunities for all individuals. Each position encompasses Associate and assistant-level sub-roles. If you meet the fundamental qualifications detailed below and have limited work experience, or if you believe you could nonetheless be a strong candidate for the role, we encourage you to apply. We will review your profile, and should we deem you a suitable candidate, we may contact you regarding sub-level roles that may better align with your qualifications. Candidates who do not possess enough experience but with academic background will be considered for associate recruiter options.

Key Responsibilities

As a Human Resources Recruitment Associate, you will play a critical role in executing Arcadia’s recruitment strategy, ensuring a seamless and efficient hiring process. Your responsibilities will include:

Job Posting and Candidate Management

• Publish job advertisements every Monday, conduct thorough candidate screenings throughout the week, and finalize assessments by Saturday, ensuring all data is accurately recorded in Arcadia’s recruitment metrics.

Interview Coordination and Talent Evaluation

• Participate in bi-weekly Saturday interview sessions, assess candidates’ qualifications, and collaborate with HR Consultants to ensure high-quality talent selection.

Reporting and Strategic Collaboration

• Report directly to the Human Resources Recruitment Manager, providing updates on recruitment progress, candidate trends, and hiring challenges while supporting the refinement of hiring strategies.

Skills and Competencies Required

Talent Acquisition and Candidate Assessment

• Strong experience in full-cycle recruitment, including job posting, screening, interviewing, and candidate evaluation, with a focus on aligning talent with organizational needs.

Interviewing and Communication Skills

• Ability to conduct structured interviews, provide insightful evaluations, and communicate findings effectively to support hiring decisions.

Organizational and Data Management

• Exceptional attention to detail and time management, ensuring accurate candidate records and seamless execution of recruitment processes.

Qualifications

• A Master’s degree in human resources, business administration, or a related field with at least 1 years of professional experience in human resources or a Bachelor’s degree with a minimum of 2 years of proven recruitment experience.
• Advanced proficiency in both written and spoken English is a must.
• Familiarity in sourcing, screening, and evaluating candidates, with demonstrated success in talent acquisition and a solid understanding of recruitment strategies.
• Experience conducting structured interviews, preparing detailed reports, and maintaining accurate candidate records in recruitment matrices is an advantage.
• Comprehensive knowledge of recruitment strategies, including using platforms like LinkedIn to post job ads, build talent pipelines, and identify high-caliber candidates.
• Strong data management skills, with proficiency in maintaining and updating recruitment matrices and ensuring accuracy in all records.
• Availability to participate in bi-weekly Saturday interview sessions, with flexibility to choose morning, afternoon, or evening shifts as required by the team.
• A motivational and professional approach, fostering trust and credibility with candidates and within the recruitment team.
• Comfortable with part-time commitment, contributing 8–10 hours (20%) per week, with availability for remote work, selecting your own working hours.
• A motivational and empathetic leadership style, with a commitment to fostering inclusivity, integrity, and excellence. Strong interpersonal skills to inspire trust and credibility within the organization.

What We Offer

• An online certificate with an international serial number after completing one year at Arcadia.
• Access to Arcadia's Executive Education Certificate Program, which includes six courses totaling 64 hours, specifically tailored for your role, with international certification.
• Access to a global network of seasoned professionals and consultants, offering tailored support to help you grow, excel, and advance in your area of expertise.
• We promise you a green world, a new feature. Join a fully net-zero carbon emission organisation committed to supporting a greener world.
• Flexible working hours based on project deadlines. You must be available to work 8-10 hours per week, with the flexibility to choose your working hours.
• The chance to be part of our volunteer organization, contributing to Arcadia's humanitarian mission to provide education for all.
• Possibility of contract renewal with advancement at your field at the end of your 1 year according to evaluation of the Arcadia Board.
• The opportunity to work remotely, providing flexibility and the ability to balance your work with other commitments.
• The chance to work with a diverse team of individuals from around the world, supporting the organization's commitment to inclusivity and diversity.
• Being credited with your name, picture and also being credited in the '' Team '' section.
• Training sessions from our valuable and well-experienced team members.
• Being part of our volunteer-based organization, and the satisfaction of contributing and doing good to the world.

Arcadia is an equal opportunity provider. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.