Wing is on an exciting mission to redefine the future of work for companies worldwide. Our goal is to become the one-stop shop for organizations seeking to build world-class teams and automate their operations. We pride ourselves on fostering an inclusive culture that supports professional growth, innovation, and a fun work environment. As a fully remote company, Wing offers flexibility and the opportunity to work with a diverse and exceptionally supportive team dedicated to delivering excellence.
About The Role
We are currently seeking a highly organized and proactive Executive Assistant to support our C-level executives, including the CEO and COO. This remote position requires a professional with strong communication skills, technical proficiency, and the ability to manage multiple administrative tasks efficiently. The ideal candidate will play a critical role in streamlining operations, coordinating schedules, managing communications, and assisting with various organizational needs to ensure smooth business functions. This role offers an excellent opportunity for career growth within a dynamic, remote work environment.
Qualifications
- Minimum of 3 years of experience as an Executive Assistant supporting C-level executives (CEO, COO, etc.)
- Bachelor's degree or completion of a relevant certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Strong English communication skills, both written and verbal (minimum B2 level)
- Proven organizational and time management abilities
- Tech-savvy with familiarity in desktop sharing, cloud services, and VoIP technologies
- Experience with word processing software and spreadsheets (e.g., Microsoft Office suite)
- Knowledge of online calendars and scheduling tools such as Google Calendar
- Proactive attitude with a willingness to learn and be trained
- Technical requirements: USB headset with noise cancellation, working webcam, computer with at least 1.8 GHz processor and 4GB RAM, main internet speed of at least 25 Mbps cable connection, backup internet speed of at least 10 Mbps
- Create and send statements or invoices, track payments, and record company expenses
- Gather data on industry trends and best practices, prepare comparative analysis reports
- Organize and store company documents and files securely
- Perform data entry tasks including preparing lead lists, meeting minutes, transcriptions, payroll information, and research notes
- Research products, purchase goods, and secure samples as required
- Manage marketing and sales campaign information through CRM systems
- Monitor project progress, facilitate internal communications, and organize company data
- Coordinate team calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings
- Arrange travel itineraries including hotel and rental car bookings
- Handle incoming calls, schedule appointments, and conduct informational inquiries
- Manage email correspondence by replying, following up, organizing inboxes, and notifying clients of important messages
- Synthesize data into cohesive reports and presentation slides
- Upload videos, manage online reviews, and maintain account profiles
- Perform ad hoc administrative tasks as needed
- Performance incentives
- Job security and stability
- Paid training programs
- Inclusive and supportive company culture
- Opportunities for upskilling and professional development
- 100% remote work flexibility
- Collaborative and exceptionally supportive team environment
- Career growth opportunities
- Fun and engaging work environment
- Holiday and overtime pay
- Flexible schedule aligned with US work hours (20-40 hours per week)
Wing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.