Mott Community College is a distinguished institution committed to providing accessible, high-quality education and workforce development opportunities. Serving the community for decades, the college offers a diverse range of programs designed to meet the evolving needs of students and local industries. With a focus on innovation, inclusivity, and student success, Mott Community College strives to prepare individuals for meaningful careers and lifelong learning. The college fosters a collaborative environment that values diversity, equity, and excellence in education, making it a vital resource for the community it serves.
About The Role
The Administrative Assistant II in the Technology Division plays a pivotal role in supporting the daily operations of the division, primarily assisting the Dean and faculty members. This position requires a proactive, detail-oriented individual capable of managing multiple administrative tasks with minimal supervision. The successful candidate will serve as the main point of contact for internal and external stakeholders, facilitating communication and coordination across various programs housed within the division, including Applied Technology, Automotive Technology, CADD, Electronics, HVAC-R, Information Technology, Mechanical Operations, and Welding.
This role involves supporting activities related to current and emerging programs, maintaining office protocols, and ensuring a welcoming environment for students, staff, and visitors. The Administrative Assistant II will handle scheduling, correspondence, document preparation, data entry, and other administrative duties essential to the efficient functioning of the division. The position also involves liaising with external organizations such as Job Corps, Apprenticeship Programs, and Workforce Development agencies, ensuring smooth collaboration and program delivery.
As a key team member, the individual will work closely with faculty, technicians, student workers, and other administrative staff to uphold the division’s high standards of service and professionalism. The role offers an excellent benefits package and opportunities for professional growth within the college’s supportive environment.
Qualifications
- Associate Degree from an accredited institution
- Minimum of two years of relevant administrative support experience, including decision-making, problem-solving, and coordination responsibilities
- Proficiency in Microsoft Office Suite (Excel, Word) and Google Suite
- Experience with data entry, document production, and proofreading
- Ability to handle high-volume, complex tasks with accuracy and efficiency
- Strong organizational and multitasking skills
- Self-motivated with the ability to work independently and prioritize tasks effectively
- Excellent communication and interpersonal skills
Responsibilities
- Serve as the primary administrative support for the Dean of the Technology Division, managing schedules, correspondence, and meeting coordination
- Assist in the implementation of office protocols and procedures to ensure smooth daily operations
- Support faculty, staff, and students by providing timely information and assistance
- Coordinate communication between internal departments and external organizations related to credit and non-credit training programs
- Prepare and maintain documentation, reports, and presentations with attention to accuracy and detail
- Manage data entry tasks and maintain organized records for division programs and activities
- Assist with event planning, registration, and logistical arrangements for division activities
- Handle procurement, inventory, and maintenance of office supplies and equipment
- Support the onboarding of new staff and faculty members as needed
- Participate in team meetings and contribute to a collaborative, welcoming division environment
- Competitive starting salary of $47,530
- Excellent benefits package including health, dental, and vision insurance
- Retirement plan options
- Paid time off and holidays
- Professional development opportunities
- Flexible work arrangements, including remote work options where appropriate
- Supportive work environment fostering diversity and inclusion
Mott Community College is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, national origin, veteran’s status, age, disability, sexual orientation, or any other characteristic protected by law. We encourage applications from all qualified individuals and are dedicated to providing equitable employment opportunities. For inquiries or assistance related to equal employment opportunity policies, please contact the designated Title IX, ADA, and Section 504 coordinators at the provided contact information.