Under the general supervision of the Cash Management Supervisor, this position is responsible for analyzing, monitoring, preparing, and reconciling financial information to support the administration and control of contract and grant operations. The position prepares and submits expense reimbursement and cash drawdown requests through multiple federal payment systems and monitors related activity through completion.
Responsibilities include preparing reimbursement and drawdown documentation; monitoring cash receipts and payments; recording and reconciling related financial transactions; identifying and resolving discrepancies; and preparing required quarterly financial reports. The position applies accounting principles, financial concepts, and a strong understanding of accounting practices, campus policies, procedures, and sponsor requirements to analyze financial data and documentation and ensure accurate and timely processing of invoices, payment collections, reimbursement requests, and cash drawdowns.
The position independently reviews transactions and supporting documentation, evaluates a variety of financial factors, and exercises judgment to identify issues, determine appropriate corrective action, and escalate matters when necessary. The position works regularly with fund managers and unit leads to resolve financial and administrative issues and maintains limited external contact with sponsors and administrators of federal payment systems.
Apply By Date
10/07/2026 by 11:59 pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor's degree or equivalent of 3-6 years of experience in a business or finance position.
- Demonstrated experience in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports, including advanced functions.
- Experience in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to re-prioritize to accommodate emergency requests.
- Solid understanding of general financial administrative principles and knowledge of generally accepted accounting principles as it relates to contract and grant administration.
- Demonstrated skills to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to re-prioritize to accommodate emergency requests.
- Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- CFRA (Certified Research Administrator) or equivalent.
- Knowledge of UC policies and procedures and experience applying them.
- Experience in the management of grants and contracts (preferred UC policies).Experience with enterprise level financial systems.
- 45% - Cash Management
- 30% - Cash Application
- 20% - Accounts Receivable Management
- 5% - Other Duties
Contracts and Grants Accounting (CGA) has campus-wide responsibility for the financial administration of all contract and grant funding received by UC Davis. In fiscal year 2026, this funding generated approximately $908 million in revenue from governmental and private contracts and grants.
CGA provides comprehensive post-award financial administration and support to the Davis campus, including initial fund setup, financial reporting, ongoing financial analysis and reconciliation, interpretation and implementation of University and sponsor policies, collection of reimbursable expenditures through billing and federal cash drawdown processes, and contract and grant closeout activities.
CGA also has campus-wide responsibility for coordinating and supporting the Single Audit of contracts and grants, as well as cooperating with federal and other external audits. This includes participating in the preparation of responses to audit findings and implementing corrective actions necessary to address and resolve audit issues.
CGA develops and maintains the systems, policies, procedures, and training necessary to support the effective financial administration of approximately 4,800 contracts and grants across campus. CGA also provides education, consultation, and outreach to campus departments and serves as the campus subject-matter expert for post-award contract and grant financial management.
POSITION INFORMATION
- Salary or Pay Range: $73,080.00 - $130,410.00
- Salary Frequency: Annual
- Salary Grade: 131
- UC Job Title: RSCH ADM 3 RP
- UC Job Code: 005264
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100% Fixed
- Shift (Work Schedule): M-F 8:00 am - 5:00 pm
- Location: Remote Worksite (REMOTE)
- Union Representation: RP - Research and Public Service Professionals
- Benefits Eligible: Yes
- This position is 100% remote
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for dental and vision coverage for you and your family
- Retirement plans for eligible employees including Pension and other Retirement Saving Plans
- Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
- Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
- Lactation Support Program and Family Care discounts and resources
- Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
- On-site Employee Assistance Program including access to free mental health services
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
- Access to free professional development courses and learning opportunities for personal and professional growth
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Restricted vacation during peak periods. Follow safety guidelines/processes.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#CA-CB
