POD Coordinator

• Do you want to do work that really matters? Help us end avoidable blindness.
• Permanent, Full-Time, role based in Melbourne. (Flexible work from home arrangements available).
• Closing Date: 1 October 2026.

ABOUT THE FRED HOLLOWS FOUNDATION

The Foundation is an international development organisation working to prevent blindness and restore sight. We continue to carry on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

THE OPPORTUNITY

The POD Coordinator enables the People & Organisational Development team to deliver responsive, consistent and well-coordinated support across The Foundation. Working closely with People Partners, the role coordinates key people processes and team priorities, providing practical support across HR operations, recruitment, learning administration, events and knowledge platforms. It is accountable for accurate and timely employee documentation, SAP administration, reporting, executive assistance and office operations.

KEY RESPONSIBILITIES:

People Partner Support:

Provide coordinated administrative and operational support to People Partners across agreed employee lifecycle processes and priorities.

Employment Contracts and Compliance Administration:

Prepare accurate employment contracts, variation letters and related employment documentation, coordinating approvals, signatures and records. Support required pre-employment and compliance checks as part of the broader process.

HR Administration and Records:

Maintain accurate employee data, records and documentation in SAP and related HR systems, including regular data checks and reporting. Process new starters, employee changes and separations in SAP, ensuring data is entered accurately, approvals are completed and records remain current. Ensure HR records and filing practices meet data privacy, confidentiality and retention requirements.

Learning, Events and Knowledge Administration:

Coordinate learning administration, including registrations, invitations, participant communication, materials, attendance records, evaluations and follow-up actions. Manage logistics for in-person and virtual learning events, including venues, travel, catering, technology, facilitators, suppliers and on-the-day support. Maintain accurate learning calendars, participant records, resources and reporting across relevant systems. Maintain POD SharePoint sites, intranet pages and shared resources, ensuring information is current, well organised and easy to access.

Recruitment Support:

Provide end-to-end recruitment coordination, including advertising, shortlisting support, interview scheduling, candidate communication and recruitment administration. Work with People Partners and Talent team members to keep recruitment processes efficient, timely and candidate-focused.

Executive and Melbourne Office Support:

Provide executive assistance to the People & Organisational Development Director and other Executive roles as required, including diary and email management, meeting coordination, preparation of materials, travel arrangements and follow-up of actions. Provide business operations support for the Melbourne office, including day-to-day office coordination, facilities and supplier liaison, ordering and maintaining office supplies, coordinating visitors and events, and resolving routine workplace issues.

General Support:

Provide responsive and professional operational support to employees, managers and People & Organisational Development team members. Undertake other duties as required to support People & Organisational Development and broader organisational priorities.

WHAT YOU’LL NEED TO SUCCEED

• Related Bachelor’s Degree or 3-5 years’ experience in HR administration or HR operations.
• Experience preparing employment contracts and employee lifecycle documentation.
• Hands-on experience using SAP or a similar HR information system.
• Experience coordinating recruitment, learning administration and in-person or virtual events.
• Experience maintaining SharePoint, intranet pages or similar knowledge platforms.
• This role will suit someone who is a doer, ensuring accurate HR and Recruitment administration.
• Strong attention to detail and high level of accuracy.
• Strong critical thinking, problem solving, and prioritisation skills.
• Ability to manage confidential information with discretion and professionalism.
• Well-developed organisational and time management skills.
• Clear written and verbal communication skills.
• A process driven mindset with a focus on continuous improvement.
• Ability to work collaboratively with global stakeholders and across time zones.

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:

• Generous salary packaging, we provide access to not-for-profit salary packaging options, which will increase your take home pay.
• Flexible work environment, we focus on output, not hours and enable you to prioritise your health and wellbeing
• Generous leave allowances
• Ongoing commitment to your continuous learning and career development, through tailored leadership and professional development programs, and focused development conversations.

To find out more about our benefits click here

APPLICATIONS

Please apply directly using the "Apply" button. Your application should include a CV and, preferably, a cover letter that outlines your interest in the role and addresses the key criteria listed in the “Key Responsibilities”, and “What you need to succeed” sections of the advertisement.

Applications Close: 1st October 2026

Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks, and other screening procedures to ensure we maintain and promote a child safe environment, as well as to protect The Foundations reputation and values. In addition, The Foundation reserves the right to verify qualifications and credentials of applicants as part of our recruitment and screening processes.

Please note: We will not be accepting CVs via agencies for this role.