This is a Fully Remote Job
About Our Client:
The organization operates in the education and professional assessments industry, focusing on advancing learning through innovative technology and diverse educational solutions. It addresses challenges in educational delivery and assessment by integrating technology and expertise to support learners and educators worldwide.
About the Opportunity:
The ADVANCES ASSOCIATE, ADMINISTRATIVE SUPPORT role is designed to provide dedicated administrative support to the Senior Vice President of Professional Assessments. This position plays a crucial role in ensuring the efficient management of schedules, events, proposals, and contracts, thereby supporting the successful execution of key programs and organizational goals.
Responsibilities:
- Manage an active calendar, scheduling appointments and meetings, and coordinating associated logistics
- Handle office management duties to maintain a professional and welcoming environment
- Build and maintain relationships with internal stakeholders while maintaining confidentiality
- Draft and finalize letters and documents, managing sensitive information appropriately
- Plan and coordinate meetings and events, including venue, IT support, and catering arrangements
- Monitor maintenance services, order office supplies, and liaise with facilities stakeholders
- Assist with proposal preparation by incorporating graphics, assembling materials, and ensuring compliance with standards
- Perform copying, collating, and other administrative tasks to support proposal production
- Securely file and archive executed contracts and manage contract expiration and renewal records
Requirements:
- Undergraduate degree preferred
- Familiarity with email, Microsoft Office, and scheduling software preferred
- Experience in a demanding, high-stakes environment
- Strong analytical and problem-solving abilities
- Excellent written and verbal communication skills
- Effective multitasking and prioritization skills
- Strong organizational skills with attention to detail
- Self-motivated and goal-oriented
- Proven ability to meet tight deadlines and adapt to changing priorities
- Effective relationship-building skills
- Ability to work independently and learn quickly
- Basic knowledge of graphics file formats and typesetting
Pay Range and Compensation Package:
- The minimum full-time salary range is between $65,000 and $75,000
- This position is eligible to participate in an annual incentive program
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.