Executive Assistant

Job Title: Executive Assistant II

Location: Remote (Preferred time zones: CT, ET & PT)

Pay Rate: $31/hr on w2

Estimated Start Date: June 9, 2025

Duration: 6 Months (High possibility of extension)

Responsibilities:

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1.

This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work.

Responsibilities

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Education

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with executives is highly preferred.

Interview Process:

• 2 rounds: Screen & Final (Single interviewers)
• Duration: 30 minutes per interview via Zoom