Executive Virtual Assistant – Remote
Job Type: Full-Time
Location: Remote – United States
Employment Type: Full-Time
Work Arrangement: 100% Remote
Experience Level: Mid-Senior Level
Hourly rate:$32/hr
Role Description The Executive Virtual Assistant is a full-time remote role that provides high-level administrative and operational support to senior leadership. This role includes managing calendars, scheduling meetings, organizing travel, and preparing expense reports and other executive documentation. The Executive Virtual Assistant will handle email and correspondence, coordinate virtual meetings, maintain files and records, and support follow-up on action items and priorities. The role also involves preparing presentations and reports, assisting with special projects, and ensuring efficient communication and workflow across distributed teams. The person in this position is expected to work independently, maintain confidentiality, and proactively anticipate executive needs.
We're a fully remote VA company that matches trained virtual assistants with speech-impaired executives and business professionals. You'll build an ongoing working relationship with your clients.
What you'll do: Manage executive calendars, draft professional correspondence in clients' voice, prepare agendas and meeting notes, conduct research, handle CRM records, and make calls on clients' behalf. You'll adapt your workflow to how your client communicates — text, email, or AAC output.
What we need: Executive-level writing and admin experience. Discreet, reliable, and patient across different communication styles. Comfortable working independently and asynchronously. Google Workspace, MS 365, or CRM experience preferred
Qualifications
- Demonstrated skills in Executive Administrative Assistance and Executive Support for senior leaders.
- Strong Administrative Assistance capabilities, including calendar management, meeting coordination, and document organization.
- Ability to prepare, track, and reconcile Expense Reports accurately and in a timely manner.
- Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace), virtual meeting platforms, and online collaboration tools.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a remote environment.
- High level of discretion, reliability, and professionalism in handling sensitive information.
- Prior experience supporting executives in technology, engineering, or consulting environments is preferred.
- Associate or bachelor’s degree in business, administration, or a related field, or equivalent professional experience.
Compensation & Benefits
- Competitive salary based on experience and qualifications
- 100% remote work environment
- Flexible work arrangements
- Paid time off and company holidays
- Professional development opportunities
- Collaborative and supportive remote culture
- Opportunities for career growth
Equal Opportunity Employer
We are committed to creating an inclusive workplace and providing equal employment opportunities to all qualified applicants. Employment decisions are made without regard to legally protected characteristics under applicable federal, state, or local law.
