Payroll Specialist (Remote)
Position Summary
We are seeking an experienced Payroll Specialist to join our Human Resources team. This role is responsible for the accurate and timely processing of multiple payrolls while ensuring compliance with federal, state, and local payroll regulations.
The ideal candidate has 5–10 years of full-cycle payroll experience, enjoys improving processes, has exceptional attention to detail, and takes ownership of delivering an outstanding payroll experience for employees.
This position works closely with Human Resources, Accounting, Operations, and Recruiting to support a growing, fully remote staffing organization.
Essential Responsibilities
Payroll Processing
- Process multiple weekly and biweekly payrolls from start to finish
- Review and validate payroll data for accuracy and completeness
- Administer direct deposits, garnishments, tax withholding changes, and other payroll transactions
- Process off-cycle payrolls and payroll corrections as needed
- Coordinate final pay processing in accordance with state requirements
Payroll Administration & Compliance
- Maintain employee payroll records and ensure data integrity
- Ensure compliance with federal, state, and local payroll regulations
- Assist with payroll tax notices, registrations, and compliance requirements
- Support year-end payroll activities, including W-2 processing
- Maintain payroll documentation and audit records
- Assist with payroll reconciliations and reporting
Process Improvement
- Identify opportunities to improve payroll processes and increase efficiency
- Assist with developing and maintaining payroll procedures and documentation
- Participate in payroll audits and quality control reviews
- Help standardize payroll practices across multiple payrolls
Employee Support
- Research and resolve payroll discrepancies
- Partner with HR and Operations to ensure payroll information is accurate and complete
- Provide exceptional internal customer service
HRIS & Reporting
- Maintain payroll-related employee information within the HRIS
- Generate payroll reports and assist with workforce reporting
- Support HR and Finance with payroll-related reporting requests
Qualifications
Required
- 5–10 years of full-cycle payroll processing experience
- Experience processing multiple payrolls simultaneously
- Multi-state payroll experience
- Strong understanding of payroll laws, wage and hour regulations, and payroll tax requirements
- Experience using payroll and HRIS systems (ADP experience strongly preferred)
- Intermediate to advanced Microsoft Excel skills
- Excellent analytical and problem-solving abilities
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Ability to manage competing deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to work independently in a fully remote environment
Preferred
- Certified Payroll Professional (CPP)
- Fundamental Payroll Certification (FPC)
- Formal payroll coursework or certification through PayrollOrg (formerly the American Payroll Association)
- Experience in staffing, recruiting, manufacturing, logistics, healthcare staffing, or other high-volume payroll environments
- Experience documenting payroll procedures and improving operational processes
