VA - Virtual Assistant | US Company | Full-Time 9–5 PT

Virtual Assistant | US Company | Full-Time 9–5 PT Full-Time

• Remote
• US Pacific Hours

About Us We are a California-based US company. We move fast, we use AI tools across everything we do, and we're building a small, high-trust team. We're looking for a sharp, reliable Virtual Assistant. About The Role You'll be the operational right hand - the person who keeps the inbox, calendar, customer and investor coordination, events, recruiting logistics, and daily operations running without friction. This is a high-trust role: you'll handle sensitive customer, investor, and company information, so discretion and reliability are non-negotiable. This is a long-term, full-time position for someone proactive and detail-obsessed who thinks a step ahead. You won't just execute tasks — you'll protect our founder time, catch things before they slip, and bring order to a busy schedule. We are AI-native and strongly prefer candidates comfortable using AI tools (ChatGPT, Claude, Gemini, AI note-takers, automations) as part of daily work. What You'll Do Your responsibilities will grow as you build trust. Core areas include:

• Inbox & Communications
• Calendar, Focus Time & Travel
• Customer Call Support
• Investor & Fundraising Coordination
• Events
• Recruiting Coordination
• Legal & Vendor Coordination
• CRM, Drive & File Organization
• Social Media Support
• Industry Intel Briefing

Who We're Looking For

• 2+ years experience as an EA, VA, or operations assistant, ideally supporting a founder or executive
• Excellent written English AND strong spoken English — you will be making confirmation calls to US-based leads, so a clear, professional phone manner is required
• Extremely organized and detail-oriented — you don't let things slip
• Proactive and confident enough to defend a calendar and push back on low-value requests, politely
• Discreet and trustworthy with confidential information
• Comfortable with AI tools and quick to learn new software
• Reliable internet with a backup connection
• Able to work full-time on US Pacific hours (overnight in the Philippines)

Work Setup

• Full-time, 48 hours/week, Monday to Saturday
• Hours: 9:00 AM - 5:00 PM US Pacific Time
• 100% remote, work from home
• Tools: Google Workspace, Airtable, ---------- , Hubstaff, AI note-takers
• Your time is tracked with Hubstaff during working hours
• Your screen and camera must be shared on ---------- during all working hours

Compensation

• $3-$5/hour USD, depending on experience
• Paid monthly via Wise — payment is made 15 days after the first of the following month
• Long-term role with room to grow in responsibility and rate

How to Apply Please follow these steps carefully — applications that don't follow them will not be reviewed:

• Start your application with the word **RELIABLE** so we know you read the full post.
• Include a short note about your relevant EA/VA experience and why US hours work for you.
• Attach your resume.
• Record a short Loom video (2-3 minutes), camera on, no script. Tell us who you are, walk us through your relevant experience, and share one example of a time you managed a busy executive's inbox or calendar — or caught something important before it slipped. (We skip applications without this video)
• Add your WhatsApp number, we will cal you.

By Applying, Please Confirm You Understand And Agree To

• Sharing your screen AND keeping your camera on for all hours you are working, with your time tracked by Hubstaff
• Working US Pacific hours, Monday to Saturday (overnight in the Philippines)
• Monthly payment via Wise, made 15 days after the first of the following month

We review every complete application and respond to strong candidates. We look forward to meeting you.