Executive Administrative Assistant, Higher Education (Remote)

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Touro University. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Overview We are seeking a highly organized, detail-oriented, and self-motivated Executive Administrative Assistant to support leadership in higher education setting for distance education programming. This remote role is ideal for a systems thinker with strong time management, communication, and problem-solving skills. The successful candidate will play a key role in supporting distance education leadership in academic operations, faculty onboarding, practicum placement processes, and semester preparation. Responsibilities

• Administrative & Executive Support
• Manage calendars, schedule meetings, and coordinate appointments across departments.
• Track due dates and associated work projects, ensuring timely follow-up and project completion.
• Communicate effectively with internal and external stakeholders.
• Academic & Program Support
• Audit Canvas LMS course shells for upcoming semesters.
• Support quality assurance processes and compliance with course materials and program delivery.
• Assist with practicum placement coordination and documentation.
• Support HR processes for new faculty onboarding.
• Project & Data Management
• Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.
• Calculate data, develop reports, and maintain accurate records.
• Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.
• Leverage Microsoft Copilot tools to enhance productivity and workflow.
• Comfort with evolving digital tools and platforms.
• Collaboration & Communication and Interact professionally across departments and with external partners.
• Provide excellent customer service, student, faculty, administrator, and public relations support.
• Communicate effectively with graduate administrators, students, and faculty.

Qualifications Education/Experience

• Bachelor's Degree required.
• Master of Social Work preferred.

Knowledge/Skills/Abilities

• Required
• Bachelor's degree.
• Strong proficiency in Microsoft Excel and Office 365.
• Experience with calendar management, scheduling, and follow-up systems.
• Excellent organizational, time management, and communication skills.
• Ability to work independently and manage multiple timelines.
• Candidates are expected to maintain a reliable internet connection to support video conferencing and use of required online platforms.
• An official laptop will be provided for all work-related duties.
• Candidates are expected to work from a quiet and secure location that supports confidentiality and allows for focused, uninterrupted work during business hours.
• Availability to work during Eastern Standard Time (EST) hours, with occasional evening availability for scheduled events
• Preferred:
• MSW degree.
• Experience supporting students.
• Familiarity with Canvas LMS or other learning management systems.
• Experience with Microsoft Copilot tools.

Travel

• Fully remote position with limited to no travel.

Working Conditions

• Requires long hours at a computer and workstation.
• Collaborative virtual team environment.

Maximum Salary USD $70,000.00/Yr. Minimum Salary USD $56,000.00/Yr. Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
• Medical Plans (choice of EPO, PPO, High Deductible HSA)
• Flexible Spending Accounts (FSA)
• Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
• Vacation, Sick Leave, Personal Leave & Floating Holiday
• Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first. Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment. Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Job Locations US-NY-New York ID 2025-12367 College TUNY - Graduate School of Social Work Position Type Full-Time Schedule Shift 9-5:30 M-Th and 9-2 Fri Hours Per Week 36.5 Travel As needed Category Academic/Program Support FLSA Status Non-Exempt Location : Country US If you have questions about this posting, please contact support@lensa.com