Contract Administration Specialist

Role: Contract Administration SpecialistLocation: We offer Choice-Based Working, giving you the flexibility to work from anywhere in the UK. You'll also have access to Regus offices nationwide, with occasional travel as the business requires.

Package:£25,200 + 10% bonus

• 26 days' holiday (plus bank holidays) - with the option to buy more
• Access to award-winning learning content and targeted development opportunities
• Enhanced family leave and life assurance
• A paid day off to focus on your mental health
• A generous pension plan to help you grow your future
• Exclusive discounts on activities, tech, and dining
• One paid volunteering day to give back to your community
• 24/7 Employee Assistance Programme for you and your immediate family

Join Us as a Contract Administration Specialist

As our next Contract Administration Specialist, you will ensure timely and accurate contract validation, billing and query resolution on all customer, accounts providing guidance and support to outsourced operation and key stakeholders whilst ensuring the department meets all compliance risk and control obligations.

Key responsibilities will include:

1. Accurately complete all Billing on allocated accounts within month invoice due taking necessary action to obtain required data and meet bespoke requirement to facilitate payment within terms

2. Validate existing and new contracts and billing set up on allocated accounts

3. Ensure accurate investigation and resolution of allocated queries with the aim of completion within business SLA

4. Proactively work with key customer contacts on allocated accounts to remove barriers and resolve issues preventing prompt payment of invoices

5. Work with Contract Administration Specialists and Outsourced provider to ensure timely completion of specified KPI's, providing data and escalating outside of Service Level work items

6. Act as a review and escalation point for all critical Contract Administration exceptions from the outsourced provider and key internal stakeholders- representing Contract Administration in key projects and business changes

7. Ensure timely and accurate completion of all Contract Administration audit, compliance, and J-SOX checks, taking remedial action where required

8. Support in identifying root cause of issue

What to Expect from Our Hiring Process:

We want your recruitment experience to be transparent, inclusive, and engaging - with clear expectations, open conversations, and space for you to be yourself.

1. Screening Call: A friendly conversation with one of our Talent Acquisition team members - a chance for us to get to know each other.
2. Interview (via Teams): Meet the hiring team and learn more about the role.
3. Offer Stage: If we're a great fit, our Talent Acquisition team will be in touch with an offer. From there, our HR Operations team will take care of you.

We'd Love to Hear from You If You:

• Good working knowledge of basic MS Office programs (particularly Excel)

• Build and maintain excellent relationships with allocated customers and internal key stakeholders

• Accuracy and efficiency

• Delivery of results against Service Levels and KPI's

• Proactive approach to workload and timekeeping

• Strong communications skill (when working with both internal and external stakeholders)

• Ability to give/receive constructive feedback

Not Sure You Tick Every Box?

We know that research shows some people, especially women and people from ethnic minorities, hesitate to apply unless they meet every requirement. At Konica Minolta, we are dedicated to building a diverse, inclusive and authentic workplace, so we encourage you to apply even if your experience doesn't perfectly align - your potential and perspective matter to us.

We're proud to be an equal opportunities employer. If you need adjustments at any stage, please let us know in your application or contact us at recruitment@konicaminolta.co.uk.

We also welcome discussions on flexible working or job-sharing arrangements -we want this role to work for you.

Our Commitment to Sustainability

With over 39,000 employees across 150 countries, Konica Minolta takes its environmental, social, and governance responsibilities seriously. Guided by our ESG framework, we're committed to sustainable growth that benefits both society and individuals.

Learn more about our sustainability goals here.

We may close applications early if we receive strong interest - so if this opportunity excites you, we'd love to hear from you soon!