Project Assistant

Job Title: Project Assistant – Remote – PortugalLocation: Portugal (Remote)

Employment Type: Full-time / Contract

Work Model: Fully Remote

Role Description

We are looking for a highly organized and proactive Project Assistant to support project coordination and administrative activities for a global remote team. This is a fully remote position for candidates based in Portugal, suitable for individuals who enjoy supporting projects, managing documentation, and working in a structured, collaborative environment.

The Project Assistant will work closely with project managers and cross-functional teams to ensure smooth project execution, timely communication, and accurate reporting across multiple initiatives.

Key Responsibilities

• Support project planning, scheduling, and coordination activities
• Maintain project documentation, trackers, and status reports
• Assist in monitoring project timelines, deliverables, and milestones
• Coordinate meetings, prepare agendas, and record meeting notes
• Communicate with internal teams and external stakeholders as needed
• Support risk tracking and issue resolution activities
• Ensure accuracy and compliance with project procedures and standards

Requirements

• Previous experience in a Project Assistant, Project Coordinator, or administrative support role
• Strong organizational and time-management skills
• Proficiency in MS Office or Google Workspace (Excel/Sheets, Word/Docs, PowerPoint/Slides)
• Familiarity with project management tools (e.g., Trello, Asana, Jira, MS Project)
• Strong English communication skills, both written and verbal
• Ability to work independently in a remote work environmentWhy Apply

• Fully remote role based in Portugal
• Opportunity to work on international and cross-functional projects
• Structured, process-driven work with clear responsibilities
• Collaborative and supportive remote team culture