Marketing Support Assistant

About us

Established in 1997, by a group of people who recognized early on the power and potential of pharmaceutical biotechnology, GENESIS Pharma was the first pharmaceutical company in Greece and one of the first in Europe to focus on the commercialization of new and innovative biopharmaceutical products. Shortly after its founding, the company began to steadily expand at a regional level, today covering most countries in the CEE region. The robust network of its strategic partnerships comprises leading international pharmaceutical companies dedicated to cutting-edge R&D, alongside fast-growing biopharmaceutical companies with pioneering research and disruptive innovations in the development of targeted, specialized treatments for orphan diseases. In total, GENESIS Pharma holds a product portfolio covering over 30 serious and rare diseases, predominantly within the therapeutic areas of neurology, genetic diseases, oncology, hematology, rheumatology, dermatology, nephrology, gastroenterology, and cardiology.

Role: Marketing Support Assistant

Location: Remote (based in Warsaw Metropolitan Area) / Supporting Poland/Czech Republic/Slovakia/Hungary/Baltics.

Mission: Responsible for providing comprehensive marketing, medical and administrative support, ensuring compliance with internal processes, and alignment with corporate standards across the relevant markets.

Duties:

• Manage administrative processes for marketing and medical activities (e.g., budget tracking, vendor management, documentation, contracts and approval workflows).
• Maintain marketing and medical documentation, contracts, and activity trackers to ensure audit readiness and compliance with company and industry standards.
• Support event organization, congress participation, field activities organization digital marketing activities and promotional materials.
• Assist in the preparation of presentations, reports, and internal/external communications.
• Organize and coordinate internal and external meetings, events, and teleconferences.
• Manage relationships with external service providers.
• Provide administrative support to the local team, including onboarding coordination for new hires, travel bookings, and document management.
• Support the planning and coordination of team events, training sessions, and corporate meetings.
• Assist with local compliance - ToV disclosure and GDPR reporting, audits, and documentation as needed.
• Handle purchase orders, invoice processing, and budget tracking for expenses.
• Liaise with Finance and Administration department to ensure timely and accurate payments and records.
• Manage the company office including office reception, correspondence and properly storing company documentations and data at a later stage.

Qualifications

• Studies in Management, Marketing or Business Administration or Life Science.
• Previous experience in similar roles, preferably in the pharmaceutical, healthcare, or multinational environment.
• Experience supporting senior executives is highly desirable.

Skills

• Team player.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication abilities (verbal and written).
• High attention to detail and confidentiality.
• Proactive and solution-oriented mindset.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent knowledge of the English language.

We offer

• We offer an attractive remuneration package, continuous training, and career development in an international, fast – paced and dynamic working environment.