The role serves as the operational anchor for a fast-paced remote team, maintaining systems, communications, and workflows that keep daily operations running seamlessly.
You will own office administration, vendor management, and internal tooling to ensure a distributed workforce stays connected, equipped, and productive.
Key Responsibilities
- Manage office operations, virtual workflows, and administrative logistics across multiple time zones
- Coordinate onboarding logistics, equipment provisioning, and software license management for remote staff
- Oversee vendor relationships, contract renewals, facility coordination, and accounts payable workflows
- Plan and execute virtual team-building events, quarterly offsites, and internal company gatherings
- Maintain internal knowledge bases, documentation, policies, and company directories in Notion or Confluence
- Handle sensitive correspondence, scheduling, and ad-hoc projects with strict confidentiality
- 3-5 years of office management or administrative operations experience in a technology or high-growth environment
- Advanced proficiency with Google Workspace, Slack, Zoom, and remote collaboration tools
- Demonstrated experience managing vendor relationships, budgets, and operational procurement
- Exceptional written and verbal communication skills with strong cross-functional coordination abilities
- Bachelor's degree or equivalent practical experience
- Bonus: Experience automating administrative workflows using Zapier or Airtable
