Executive Assistant II

Job Title: Executive Assistant II

Contract Duration: 8 months, possible extension

Location: Austin, TX

Work Arrangement: Remote

Summary

• The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1.
• This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 3+ years of experience providing administrative support to 2 or more executives
• 3+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office and G-Suite
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Education

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with executives is highly preferred.

Must Have Skills

• Master at multitasking
• Master at organization
• Master at communication and proactive approach

Nice to Have Skills

• Familiarity with concur and outlook.
• Experience supporting multiple executives simultaneously