Executive Assistant

Employ is transforming how hiring gets done. With our three ATS solutions - Jobvite, Lever, and JazzHR - plus cutting-edge AI Companions, we free recruiters from admin work and give them more time for what matters: connecting with people. More than 23,000 global customers rely on Employ to make millions of candidate connections each year, helping them hire smarter, faster, and at scale. From growing startups to the world’s most recognized brands, we’re redefining what’s possible in talent acquisition. We’re a fast-moving, remote-first team of builders and innovators who live our people-first philosophy every day. We back it up with flexible work scheduling and paid time off, comprehensive benefits, and career development opportunities that help you thrive. At Employ, you won’t just grow your career - you’ll help millions of others grow theirs. Come join our team where we have each other’s backs, champion our customers, hold ourselves accountable, and shape what’s next in talent acquisition. Candidate Safety Notice Please note, employ takes candidate safety seriously. Employ recruiters and employees communicate only via official @employinc.com email addresses. We will never request payment or personal financial information during the hiring process. If you receive suspicious outreach claiming to be from Employ, please report it to security@employinc.com. About The Opportunity – Executive Assistant The Executive Assistant serves as a strategic partner to our executive team, providing high-level support in a fast-paced, fully remote environment. This role is critical to ensuring seamless operations, strong alignment, and effective engagement between executives and their internal and external stakeholders. We are looking for someone who is highly organized, proactive, and anticipates needs before they arise. This individual will manage complex calendars, coordinate travel logistics, and ensure day-to-day priorities run smoothly while adapting quickly to shifting demands. Beyond core executive support, this role offers the opportunity to take ownership of key programs and initiatives, including President’s Club, the Customer Advisory Board, and gifting and incentive programs. The Executive Assistant will play a meaningful role in driving execution, maintaining operational excellence, and supporting high-impact moments across the organization. As an extension of the executive team, this individual is expected to demonstrate exceptional judgment, discretion, and accountability while operating with a high degree of professionalism and adaptability. What You'll DoExecutive & Operational Support

• Own complex calendar management, prioritization, and sequencing across internal and external stakeholders. Anticipate conflicts, propose trade-offs, and proactively re-sequence based on shifting business priorities.
• Manage end-to-end travel logistics, including itineraries, accommodations, and ground transportation.
• Process and reconcile expenses accurately and on time.
• Prepare leaders for meetings by collecting agendas, pre-reads, and decks for the following day’s meetings.
• Conduct intake with each ELT leader to understand support preferences and adjust approach per each leader, to understand working styles, decision preferences, and communication needs, continuously adapting support as leadership dynamics evolve.

Content & Deck Ownership

• Collect, organize, and quality-check decks and materials for executive, leadership, and cross-functional meetings.
• Build, maintain, and own decks for org-wide meetings (ex., ACMs, all minds, leadership forums), ensuring clarity, consistency, and strong narrative flow. Coordinate proactively with presenters.
• Ensure all content for company meetings is collected, proofread, finalized, and distributed on time.

Change Management & Communications Enablement

• Partner with leaders and People/Comms teams to collect change management communications and supporting materials.
• Ensure timely distribution of communications to the right audiences, maintaining version control and message consistency. Coordinate and execute logistics in partnership with project leader(s).
• Track key communications to ensure alignment across leaders and forums, flagging misalignment and proactively recommending corrections or reinforcement.

Board & Governance Support

• Own the quarterly process for collecting, collating, and finalizing all board materials for their respective ELT members.
• Ensure materials are complete, accurate, and delivered according to agreed timelines and governance standards.

Onsite & Relationship Enablement

• Build curated look books and briefing materials for onsite meetings, travel, and executive visits.
• Support leaders in preparing for meetings with new stakeholders by providing context, bios, agendas, and logistics.

Expectations & Ways of Working

• Operates with a high degree of judgment, accountability, discretion, and anticipation.
• Thinks in terms of flow, narrative, and audience—not just logistics.
• Acts as a connective tissue across leaders, teams, and business events.
• Continuously improves processes, templates, and tools to increase efficiency and quality.
• Anticipates before being asked, identifying risks, gaps, and opportunities early and proposing solutions, not just surfacing problems.

What You'll Bring

• Proven experience supporting multiple C-level executives in a fast-paced, remote environment
• Experience operating within a software organization is preferred
• Able to navigate evolving priorities and undefined situations with clarity, maintaining momentum and ensuring work progresses effectively
• Outcome-oriented with a strong growth mindset and focus on continuous improvement
• Demonstrates composure and sound judgment under pressure
• Proficient in leveraging modern tools and technology to drive efficiency and maximize impact

Why You’ll Love Working HereMake an impact: Your work will directly shape how thousands of employees experience total rewards at Employ — ensuring programs that attract, engage, and retain top talent across the globe. Meaningful, mission-driven work: Join a team where operational excellence in HR directly supports Employ’s mission to improve hiring outcomes for both people and businesses. Remote-first culture: Work from where you’re most productive while staying connected to a collaborative, high-energy team through virtual-first rituals and regular in-person meetups. Unlimited PTO: Trust-based time off so you can recharge and bring your best self to work. Comprehensive benefits: Medical, dental, and vision coverage to support you and your family’s health and well-being. Learning & development programs: Access to training, mentorship, and development resources to grow your skills — from HR operations to total rewards strategy. At Employ, we believe that when people from different backgrounds and perspectives come together, amazing things happen. We’re proud to be an Equal Opportunity Employer, and we’re committed to creating an environment where everyone feels welcomed, respected, and able to thrive. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We believe that when people feel they belong, they can do their best work and we want every member of our team to feel that sense of belonging. If you need accommodation at any stage of the hiring process, please reach out. We’ll be glad to support you. Recruitment Fraud Notice Employ takes candidate safety seriously. Please be aware that Employ recruiters and interviewers will only communicate with candidates using official email addresses ending in @employinc.com. We will never ask for payment, banking information, or personal financial details at any stage of the hiring process, and we do not conduct interviews via messaging apps or social media platforms. If you receive communication that appears suspicious or claims to represent Employ but does not come from an @employinc.com email address, do not respond or continue engaging with the sender. Please report the message to security@employinc.com.