Administrative Assistant (Lisbon-Based)

The Administrative Assistant will work across the company to support the team with administrative tasks. The position will report to CIG’s Chief Operating Officer.Responsibilities, tasks and competencies related to the role are outlined below:ResponsibilitiesTasks

Uphold CIG Core Values

·      Demonstrate CIG's core values in all interactions

·      Promote culture of integrity, respect, and collaboration

Provide Administrative Support

·      Manage files in cloud-based storage systems

·      Format files into company templates

·      Provide direct administrative support to Financial Manager

·      Support basic bookkeeping activities

·      Regularly update CRM contact list

Coordinate travel

·      Book travel accommodations and reservations as needed

Support Training Programs

·      Support Learning Manager in coordinating online training courses

·      Track and update participants registrations

·      Lease with participants regarding registration, payment, and onboarding

·      Support Learning Manager with course administration

·      Maintain Program documentation

Support Core Team

·      Provide ad hoc support to team members

·      Handle correspondence and communications

·      Process documents and maintain records

·      Assist with various team needs as required

Competencies

• Administrative Support: Provide general administrative support, including document management.
• Communication Skills: Write memoranda, reports, and correspondence effectively.
• Organisational Skills: Plan and organise meetings and events, managing schedules effectively.
• Basic Bookkeeping: Assist in basic bookkeeping tasks and financial documentation.
• English language Proficiency: Proficient in English (reading, writing, speaking)
• Software:Office suit (Word, Excel, Outlook, OneDrive), Wordpress, Canva

Application details:

Deadline for applications: October 6, 2025.

Start date: November 1st, 2025

Duration: 16hours/week, 6 months contract, renewable

Location details: Remote home office, based in Lisbon, Portugal

Cover letter, and CV with list of references and salary expectations to be sent to: info@communityinsights.eu