Remote Scheduling Coordinator
New York City, New York · Remote · Full-time
Help keep appointments, meetings, and day-to-day schedules organized in this fully remote Scheduling Coordinator role. You will maintain shared calendars, confirm details, communicate changes, and help resolve scheduling conflicts so participants have the information they need.
This opportunity suits someone who enjoys coordinating details, communicating clearly, and keeping priorities on track. You will work with digital scheduling tools and maintain accurate records while responding to changing availability and time-sensitive requests.
Responsibilities
- Schedule and confirm appointments, meetings, and other calendar commitments, accounting for availability and time zones.
- Maintain shared calendars and scheduling records with accurate dates, contact details, and relevant notes.
- Send confirmations, reminders, meeting links, and updates to the appropriate participants.
- Handle cancellations and rescheduling requests, resolve routine conflicts, and escalate issues when needed.
- Respond to scheduling questions by email or phone and coordinate follow-up with the appropriate team members.
- Track outstanding requests, prepare simple scheduling summaries, and identify recurring issues that affect coordination.
Requirements
- High school diploma or equivalent practical experience; prior scheduling, customer support, or administrative experience is preferred.
- Strong organization and attention to detail when managing calendars, contact information, and deadlines.
- Clear, professional written and verbal communication skills.
- Comfort using online calendars, email, spreadsheets, and video meeting tools, with the ability to learn new systems.
- Ability to work independently, prioritize changing requests, and handle confidential information with care.
Benefits
- Fully remote work arrangement.
- Hands-on experience in scheduling, calendar management, and day-to-day coordination.
- Opportunity to strengthen communication, prioritization, and digital workplace skills.
Salary
$50,000–$62,000 per year