Administrative Assistant

Administrative Assistant (Part-Time, Remote)

We are seeking a highly organized and detail-oriented Administrative Assistant to support a busy team with a variety of administrative and operational tasks. This is a remote, part-time, long-term indefinite temporary assignment offering 25 hours per week.

Compensation:

• $25.00 per hour
• 25 hours per week
• Monday-Friday, 12:00 PM - 5:00 PM
• Remote
• Long-term, indefinite temporary assignment

Key Responsibilities

• Pull weekly enrollment reports, organize data, and coordinate enrollments.
• Save, organize, and process weekly invoices for the accounting team.
• Review and approve Marketing Development Fund (MDF) claims, maintain tracking spreadsheets, and coordinate approvals.
• Manage shared email inboxes by responding to inquiries, providing information, and tracking outstanding tasks in Monday.com.
• Coordinate promotional merchandise (SWAG) and literature orders by checking budgets, obtaining approvals, placing orders, tracking shipments, and updating project tasks.
• Create and maintain spreadsheets to monitor invoices, orders, and budget activity.
• Pull and distribute monthly reports to internal stakeholders.
• Respond to general program inquiries and provide support for customer and partner communications.

Qualifications

• Bachelor's degree in Business or a related field preferred.
• Minimum of 2 years of administrative support or related experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with Monday.com is a plus.
• Must reside in the Northeastern United States.

This is an excellent opportunity for an administrative professional seeking a flexible, long-term remote position with a collaborative team.