About the Company
Taylor Advisory is seeking an experienced Executive Assistant to provide high-level administrative and operational support to its Chairman and executive leadership team.
About the Role
This is a full-time remote position suited to a highly organized, proactive, and detail-oriented professional with significant experience supporting senior-level executives. The ideal candidate can manage multiple priorities, anticipate executive needs, exercise sound judgment, and handle confidential responsibilities with discretion and professionalism.
The position is generally scheduled from 8:00 a.m. to 5:30 p.m. Candidates based in the DC area are preferred.
Key Responsibilities
- Manage complex calendars, schedules, appointments, and meetings for senior executives.
- Anticipate scheduling conflicts, proactively manage priorities, and help ensure executives' time is used effectively.
- Coordinate meetings, invitations, and follow-up communications with internal and external stakeholders.
- Stay informed about executive priorities, projects, and ongoing commitments.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and boarding passes.
- Manage last-minute travel changes and coordinate seamless travel arrangements.
- Track, reconcile, and process travel-related expenses.
- Serve as a professional point of contact for executives, clients, and internal team members.
- Draft emails, letters, and other executive communications.
- Coordinate documentation, agreements, and confidential correspondence.
- Build strong working relationships across the organization and support a positive experience for clients and colleagues.
- Provide day-to-day administrative support to executive leadership.
- Maintain organized records, files, internal documentation, and company information.
- Assist with expense reporting, special projects, research, and ad hoc requests.
- Monitor outstanding priorities and support follow-through on important initiatives.
- Collaborate with team members and provide additional administrative assistance when needed.
Required Qualifications
- 10+ years of experience supporting senior-level executives.
- Exceptional organizational skills and the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Excellent attention to detail and commitment to accuracy.
- A proactive, solutions-oriented approach and the ability to anticipate executive needs.
- Sound judgment and the ability to maintain strict confidentiality.
- Strong relationship-building skills and a service-oriented approach.
- Ability to work independently in a remote environment while remaining responsive and collaborative.
- Flexibility, adaptability, and a positive attitude.
- Proficiency in calendar management, email, document management, and general business productivity tools.
Schedule & Work Arrangement
- Full-time position.
- Generally 8:00 a.m. – 5:30 p.m.
- Remote work, with preference for candidates in the DC area.
Compensation
- To be determined based on experience and qualifications.