HR Assistant

About The Company Orvix Engineering is a leading firm dedicated to delivering innovative and sustainable engineering solutions across various industries. Committed to excellence, the company values integrity, collaboration, and continuous improvement. With a focus on fostering a dynamic and inclusive work environment, Orvix Engineering strives to attract talented professionals who are passionate about making a meaningful impact through their work. The organization emphasizes employee development, technological advancement, and community engagement, positioning itself as a reputable employer within the engineering sector. About The Role The HR Assistant role at Orvix Engineering is a vital position designed to support the Human Resources team in managing core HR functions. This position requires a proactive individual capable of handling diverse administrative tasks related to recruitment, employee records management, payroll, benefits administration, compliance, and employee engagement. The HR Assistant will play a key role in ensuring smooth HR operations, fostering a positive work environment, and maintaining adherence to legal and organizational standards. This role offers an excellent opportunity for an experienced HR professional to contribute to a forward-thinking company dedicated to innovation and employee well-being. The position is based remotely within the United States, with a full-time schedule Monday through Friday, offering competitive hourly compensation. Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred)
• Professional HR certification such as SHRM-CP or PHR (a plus but not required)
• Minimum of 12 years of experience in an HR assistant or administrative role, preferably within a corporate or engineering environment
• Familiarity with HR software systems including HRIS, payroll systems, and applicant tracking systems (preferred)
• Experience in recruitment, payroll processing, employee benefits administration, and compliance management
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion and professionalism
• Excellent organizational, time management, and attention to detail skills
• Ability to work effectively both independently and collaboratively in a fast-paced environment
• Personal attributes such as integrity, professionalism, adaptability, and problem-solving skills

Responsibilities

• Assist with job postings, drafting job descriptions, and supporting recruitment processes
• Coordinate interview schedules, maintain candidate records, and assist with onboarding procedures
• Manage and update employee records in compliance with legal and organizational policies
• Ensure accurate documentation for new hires, promotions, transfers, and terminations
• Handle confidential employee information with the utmost discretion
• Support payroll preparation by verifying employee data and resolving payroll-related inquiries
• Administer employee benefits programs including health insurance, retirement plans, and leave policies
• Ensure HR practices comply with federal, state, and local labor laws and regulations
• Prepare HR reports such as turnover rates, employee engagement surveys, and attendance records
• Assist in audits and ensure employee files meet internal and external standards
• Support employee relations initiatives, addressing grievances and facilitating a positive work environment
• Help organize company events, training sessions, and employee recognition programs
• Maintain training and development records, tracking employee progress and certifications
• Provide administrative support to the HR department, including managing HR files, drafting communications, and coordinating meetings
• Support health, safety, and employee well-being programs to promote a safe and healthy workplace environment

Benefits

• 401(k) matching program to support long-term financial planning
• Comprehensive dental insurance coverage
• Health insurance plans to meet diverse employee needs
• Life insurance policies to provide security for employees and their families
• Paid time off (PTO) for rest, relaxation, and personal matters

Equal Opportunity Orvix Engineering is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable laws. We encourage individuals from all backgrounds to apply and join our team.