Executive Assistant

About The Company ElevenLabs is an innovative AI research and product company dedicated to transforming human interaction with technology. Since our inception in January 2023, we have pioneered the development of human-like AI voice models, revolutionizing voice technology. Our platform serves millions of users and thousands of businesses worldwide, including fast-growing startups and established enterprises such as Deutsche Telekom and Meta. Backed by prominent investors like Andreessen Horowitz, ICONIQ Growth, and Sequoia, we have raised $781 million in funding, with a valuation reaching $11 billion, reflecting our rapid growth and industry impact. Our offerings span three main platforms: ElevenAgents, which enables businesses to deliver intelligent customer experiences; ElevenCreative, empowering creators and marketers to generate and edit speech, music, images, and videos across over 70 languages; and ElevenAPI, providing developers access to our advanced AI audio models. Our team comprises researchers, engineers, and operators, including IOI medalists and ex-founders, committed to pushing the boundaries of AI technology and creating meaningful, lasting impact in the industry. About The Role We are seeking a highly organized and proactive Executive Assistant to support our Growth Lead and the broader Growth team. This is a dynamic, fast-paced role that requires a detail-oriented individual who thrives in a high-trust environment and takes ownership of operational excellence. As the operational backbone of the team, you will manage complex calendars, coordinate across multiple time zones, handle travel logistics, and support day-to-day administrative tasks. Your role will be pivotal in ensuring seamless communication and efficient workflows within a rapidly expanding AI company. You will act as a trusted partner to senior leadership, anticipating needs, managing sensitive information with discretion, and building scalable systems and processes. Your proactive approach will help optimize team productivity and foster a smooth operational environment, enabling the Growth team to focus on strategic initiatives and growth opportunities. Qualifications

• Proven experience in executive assistant roles supporting senior leaders in fast-paced environments
• Exceptional organizational skills with the ability to manage multiple priorities and shifting timelines
• Excellent written and verbal communication skills
• High emotional intelligence and discretion in handling sensitive information
• Proactive, forward-thinking mindset with the ability to anticipate needs and implement improvements
• Experience supporting team-wide operational functions and processes
• Fluency with AI tools such as ChatGPT or Claude to enhance productivity
• Ability to operate effectively across different time zones and geographical locations
• Comfortable working remotely or from company offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, or Warsaw

Responsibilities

• Manage complex and dynamic calendars for the Growth Lead, coordinating meetings and commitments efficiently
• Support travel arrangements, including booking flights, accommodations, ground transportation, and preparing itineraries across multiple regions
• Handle confidential and sensitive information with professionalism and discretion
• Coordinate with internal teams and external stakeholders, including senior executives, partners, and vendors
• Build and maintain scalable systems, processes, and workflows to support team operations
• Act as a primary point of contact for the Growth team, managing daily administrative needs and logistical support
• Proactively identify potential conflicts, follow up on outstanding items, and ensure stakeholder alignment
• Assist in organizing team meetings, offsites, and social events, including logistical planning and coordination
• Develop and streamline operational documents, vendor contracts, and office procedures to improve efficiency

Benefits

• Participation in an innovative and forward-thinking AI company at the forefront of technology
• Opportunities for professional growth and impact within a rapidly expanding organization
• Support for continuous learning and development through annual stipends
• Annual discretionary stipends for social travel and team meetups
• Access to company offsites in exciting locations around the world
• Remote-first work environment with flexibility to work from anywhere
• Competitive compensation package and benefits tailored to individual needs

Equal Opportunity ElevenLabs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, ethnicity, gender, sexual orientation, age, disability, or any other protected status. We believe that diverse perspectives and backgrounds drive innovation and excellence, and we welcome applicants from all backgrounds to join our team in shaping the future of AI technology.