People Operations Admin

About the Role

The People Operations Admin is a core member of the People team, responsible for ensuring smooth, efficient, and employee-friendly operations across the full employee lifecycle. This role blends administrative excellence with a strong service mindset, supporting day-to-day people processes, maintaining accurate records, and helping build a positive workplace experience. The ideal candidate is detail-oriented, organized, proactive, and passionate about supporting people.

Responsibilities1. People Operations & HR Administration

• Maintain and update employee records, People Ops systems, and documentation to ensure accuracy and compliance.
• Own administrative workflows across the employee lifecycle - onboarding, internal changes, performance cycles, and offboarding.
• Prepare offer letters and other employee-related documents.
• Support HRIS data integrity, reporting, and process optimization.
• Ensure compliance with company policies, labor regulations, and security/privacy requirements.

2. Onboarding & Employee Experience

• Coordinate and execute onboarding logistics, including scheduling, equipment requests, and systems access.
• Prepare new-hire documentation and guide employees through onboarding tasks.
• Partner with teams to ensure a welcoming and seamless new-hire experience.
• Support engagement initiatives such as celebrations, surveys, team events, and recognition programs.

3. Recruitment Support

• Assist the hiring team with posting roles, scheduling interviews, and managing candidate communication.
• Ensure a smooth and positive candidate experience throughout the hiring process.
• Maintain pipeline organization and coordinate with hiring managers on progress and needs.

4. People Operations Processes & Projects

• Support People team programs such as performance reviews, compensation cycles, benefits updates, and policy refreshes.
• Assist with data collection, audits, and reporting for compliance, leadership insights, and operational improvements.
• Participate in internal process improvements aimed at efficiency, employee experience, and scaling People Ops operations.

5. General Administrative Support

• Provide day-to-day support to employees regarding People Ops questions and processes.
• Help coordinate company-wide communications, handbook updates, and documentation.
• Support office operations or culture initiatives as needed, depending on company setup.

RequirementsRequired

• 1–3 years of experience in HR, People Operations, or administrative roles (startup/tech environment is a plus).
• Strong organizational and time-management skills with high attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Proficiency with common HR tools, Google Workspace, and workflow systems.

Preferred

• Experience with HRIS platforms and ATS systems.
• Familiarity with employment laws and HR best practices.
• Project coordination experience.
• A people-first mindset and a passion for employee experience.