Executive Virtual Assistant - REMOTE

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Executive Virtual Assistant - REMOTE. The Executive Virtual Assistant serves as a pivotal administrative figure, ensuring the smooth operational flow of the organization. This role demands a high level of professionalism and discretion, supporting various functions such as portfolio management and financial coordination. The successful candidate will play a key role in maintaining organized records, handling sensitive financial documentation, and liaising with industry professionals. This position supports strategic governance and requires a calm approach to high-pressure situations. Accountabilities

• Maintain and update the asset register and reporting dashboards.
• Monitor lease agreements, renewals, and rental summaries.
• Coordinate with property managers and external service providers.
• Assist with preparation and submission of banking documentation.
• Provide administrative support for project entities and related documentation.
• Serve as a central coordination point for industry professionals and advisors.
• Maintain records of investment decisions and resolutions.

Requirements

• 3–8 years of experience in an administrative, property, or finance support role.
• Strong proficiency in Microsoft Excel and document management systems.
• Experience liaising with industry professionals and stakeholders.
• Excellent written communication skills.
• Understanding of trusts and corporate structures (advantageous).
• Strong IT proficiency and experience using relevant software systems.
• Experience with Xero accounting software is preferred.

Benefits

• Flexible work hours conducive to a remote environment.
• Opportunities for professional development and training.
• Collaborative and supportive team culture.
• Work-life balance with remote work flexibility.
• Access to the latest tools and technology to perform tasks.

Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.