Executive Assistant

Executive AssistantJob Type: W2, 8-month Contract

Job Location: Remote

The Admin Specialist Program is a scaled administrative support initiative designed to assist leaders with core admin tasks—calendar management, expense reporting, and travel coordination—at ratios of up to 6:1. The goal is to give time back to leaders so they can focus on high-impact work. This is a remote, temporary contract role.

ResponsibilitiesCore Administrative Support

• Provide remote, high-volume support for complex calendaring, travel arrangements, and expense processing for multiple leaders.
• Use internal and external tools to manage calendars effectively.
• Communicate with leaders to understand business priorities and tailor support accordingly.
• Coordinate meetings in partnership with leaders and other Administrative Assistants.
• Offer proactive time management recommendations.
• Provide short-term coverage within the team when bandwidth allows.

Basic Qualifications

• 2+ years of experience supporting 3–4 or more executives administratively.
• 2+ years of experience managing calendars, travel, and expenses for multiple executives.
• Proven ability to prioritize multiple tasks and activities.
• Proficiency in Microsoft Office.
• Demonstrated discretion and judgment in applying company policies and practices.
• Experience using a CRM or ticketing system.

Education

• Preferred: Bachelor’s degree (BA/BS)
• Required: High school diploma or equivalent
• Highly Preferred: Experience working directly with executives