Part-time Virtual Assistant / Operations Support

Virtual Assistant / Operations Support (Part-Time, Independent Contractor)

Eight Thirty Partners LLC is a boutique design and construction consultancy founded by two partners with nearly 20 years of experience together at Marriott International. We work on hotel, residential, and mixed-use projects, bringing an owner-side perspective to design, cost, and construction decisions.

As our business continues to grow, we are looking for a part-time virtual assistant / operations support professional to help manage day-to-day administrative and operational tasks.

This is a freelance, independent contractor (1099) role, not a full-time employee position.

Responsibilities

This is a broad, hands-on role supporting multiple aspects of the business:

Financial & Administrative

• Prepare and track invoices
• Manage expense tracking and reporting
• Assist with basic bookkeeping coordination (QuickBooks or similar)

Proposals & Documents

• Format proposals, reports, and client-facing materials
• Organize files and maintain document standards
• Assist with light editing and proofreading

CRM & Systems

• Maintain and update CRM (currently building in Go High Level)
• Track leads, contacts, and follow-ups
• Support ongoing system setup and organization

Email & Scheduling

• Manage inbox organization and prioritization
• Draft and respond to routine communications
• Coordinate calendars, meetings, and travel as needed

Marketing & Social

• Support LinkedIn posts and basic content coordination
• Assist with light website or marketing updates

General Operations

• Provide ad hoc administrative and operational support
• Help identify inefficiencies and improve workflows
• Take ownership of tasks and ensure follow-through

Qualifications

We are looking for someone who is:

Highly Organized & Detail-Oriented

• Strong ability to manage multiple tasks and priorities
• High level of accuracy and follow-through

Proactive & Resourceful

• Able to take initiative and solve problems independently
• Comfortable working without step-by-step direction

Strong Communicator

• Clear, concise written communication
• Professional and client-ready demeanor

Tech-Savvy

• Comfortable learning and using new tools quickly
• Experience with tools such as:
• Microsoft Office (Outlook, Excel, Word)
• CRM systems (Go High Level or similar)
• QuickBooks or basic bookkeeping tools
• Cloud file management (OneDrive)

Experienced in Similar Roles (Preferred)

• Prior experience as a virtual assistant, operations coordinator, or similar
• Experience supporting small businesses or consultants is a plus

Role Details

• Type: Independent Contractor (1099)
• Hours: ~15–20 hours per week to start
• Location: Fully remote
• Growth: Opportunity to expand responsibilities and hours over time

What Success Looks Like

• Tasks are completed without constant follow-up
• Communication is clear, timely, and professional
• Systems become more organized and efficient over time
• The partners are able to focus more on client work and business growth