Careerscape is recruiting on behalf of our client, a growing organization, for a full-time, remote Admin and Operations Coordinator. This is a great entry point for someone who wants to build a career in business operations, with real ownership of the processes that keep a team running smoothly. You will work closely with leadership and cross-functional teammates, gaining broad exposure to how a business operates day to day.
The day-to-day blends calendar and inbox management, document and data upkeep, vendor and scheduling coordination, and process improvement. People who thrive here are organized, curious, and reliable self-starters who communicate clearly in writing, enjoy solving small problems before they become big ones, and are comfortable working independently in a remote environment.
COMPENSATION
The salary range for this role is $55,000 - $80,000 per year, based on experience and qualifications.
Additional compensation and benefits details will be shared during the hiring process.
Responsibilities
- Provide day-to-day administrative support to the operations team and leadership
- Manage calendars, schedule meetings, and coordinate internal and external appointments
- Maintain accurate records, databases, and shared files across internal systems
- Prepare reports, presentations, meeting agendas, and follow-up notes
- Coordinate with vendors, suppliers, and service providers on orders and scheduling
- Process invoices, expense reports, and routine paperwork in a timely manner
- Track projects and tasks, following up with stakeholders to keep work on schedule
- Identify opportunities to streamline workflows and help document standard procedures
- Serve as a point of contact for internal inquiries and route requests appropriately
- Support onboarding logistics for new team members and special projects as needed
Requirements
- High school diploma or equivalent required; associate or bachelor's degree preferred
- 1 year of administrative, operations, or customer-facing experience preferred; internships count
- Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
- Strong written and verbal communication skills
- Excellent organization, time management, and attention to detail
- Ability to prioritize multiple tasks and meet deadlines independently
- Comfortable learning new software and collaboration tools such as Slack, Zoom, or project management platforms
- Reliable high-speed internet and a quiet, dedicated home workspace
- Authorization to work in the United States
Benefits
- Fully remote work with flexible home-office setup
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and paid holidays
- Paid sick leave
- On-the-job training and clear career growth paths
- Home office or technology stipend
- Paid parental leave
- Employee assistance program and wellness resources
- Collaborative, supportive remote team culture
ABOUT CAREERSCAPE
Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.
APPLICATION NOTICE
Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.
Careerscape may also contact you regarding future opportunities that align with your qualifications.
EQUAL OPPORTUNITY STATEMENT
Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.
FOR EMPLOYERS
Careerscape is a staffing and recruiting firm connecting professionals with leading employers. We fill critical roles through Direct Hire, Contract Staffing, Temporary Staffing, and Executive Search — each backed by industry-specialized recruiters. For support for your business, visit cs-recruiters.com/hire-talent/.