Executive Assistant (Remote)

Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. At Siemens Healthineers, we offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Our Global Team We are a team of more than 72,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways. Our Culture We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. The Executive Administrative Assistant is a highly visible position responsible for supporting the Head of Sales and the Head of National Strategic Accounts at Siemens Healthineers. This role involves providing comprehensive administrative support, ensuring efficient operation within the department. This role can be performed remotely from any location in the United States.Key Responsibilities

• Provide high-level administrative and clerical support to executives.
• Produce, proof, and edit complex correspondences.
• Compile and analyze complex information for reports and prepare presentations.
• Process highly confidential and critical information with discretion.
• Maintain filing systems, handle mail sorting, and distribute information effectively.
• Assist with departmental budget tracking and resolve discrepancies through research.
• Act as a liaison for facilities and IT helpdesk issues.
• Manage expense reports and purchase requisitions; follow up on payments and reimbursements.
• Schedule appointments, manage calendars, and arrange travel logistics.
• Organize meetings, reserve conference rooms and equipment, and coordinate catering services.
• Serve as an information resource on organizational policies and procedures.
• Coordinate special projects and departmental activities as needed.

Required Knowledge/Skills, Education, And Experience

• Minimum of 3 years of administrative assistant experience.
• Ability to thrive in a fast-paced, dynamic environment with multiple priorities.
• Proficient in Microsoft Office programs, with advanced skills in Excel and experience in calendar management and expense reporting.
• Highly organized and detail-oriented, adept at interfacing with personnel at all levels.
• Capable of performing with general instruction on new assignments and minimal direction.
• High school diploma or equivalent required; 1-2 years of vocational/technical training or an Associate’s degree required.

Preferred Knowledge/Skills, Education, And Experience

• 5+ years of experience in senior or executive support roles.
• Strong skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree preferred.

Equal Employment Opportunity Statement Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Reasonable Accommodations Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status. Pay Transparency Non-Discrimination Provision Siemens Healthineers follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here. A Successful candidate must be able to work with controlled technology in accordance with US export control law when required. It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.” We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started. At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally. The base pay range for this position is Min $77,500 - Max $116,200 Base pay offered may vary depending on job-related knowledge, skills, and experience. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay.   This information is provided per the required laws and regulations. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site. Beware Of Job Scams Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site. As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.